Email Hunt is committed to respecting everyone's privacy and design our services with this goal in mind in accordance with European Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regards to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (“GDPR”) and applicable data protection laws.
In order to satisfy our customers’ expectations and to ensure the respect of data subjects’ rights, we regularly improve internal processes.
When you are on our website.
When you're using our website, we track your usage which includes statistics such as which pages you visit and how long you look at them. This information may include but is not limited to IP address, geolocalisation information, browser type and information about the use of our website, including a history of the pages you view.
If you create an account, we ask information such including but not limited to: your email, your name or what company you work for. All this information is used to personalize your experience or send you onboarding emails and invoices. In cases of high-risk of fraud, we might ask for a phone number for verification purposes (we never use it for marketing purposes). If you become a paying customer, we will collect your payment information. No one in the EU can purchase and/or download our reports.
When you use our services.
Whether it is through the API, the website, the Google Sheets add-on, or the browser extensions we provide; we monitor your usage, and log requests that you make. Those logs can include IP address, geolocalization information, browser type, etc. We destroy those logs at the latest after 4 months.
When using our services, you might send us some data or data files (for the Email Finder and the Email Verifier for example).
When you contact our support.
If you reach out via email. We keep conversations and other data you might send during those exchanges. When you delete your account, those conversations are removed after a period of up to 6 months.
When we parse public web data.
We humans and servers to look at publicly available online pages and process business data on them. Only public pages are looked at and only publicly available online data that can be found by a search engine are indexed by our servers. If a website, via a robots.txt file, asks crawlers not to look at the content, we respect this indication. Our robots view systematically the robot.txt file before exploring and indexing the public data available on the website. We are not responsible for the privacy policies and practices of other websites.
On those public pages, we look for business data such as names, professional emails, social networks URLs, etc. If we come across private consumer data (for example a Gmail or Hotmail address), we do not process it. We only share publicly available email addresses.
To provide our services.
When creating an account, you agree to our Terms of Service which allows us to process your data to give you access to Email Hunt.
To improve your User Experience.
We're looking at usage patterns and various statistics to understand what to improve on Email Hunt. This includes, for example, doing A/B testing on new features.
We’re also using the data that goes through our services to improve the services themselves. We only use this information to validate data we already have or that is being supplied by a user, not to enrich our databases.
To inform businesses regarding content that is publicly displayed online.
To provide the service, we also give you access to the publicly accessible business data we have indexed. It is important for our users' (and the businesses they work for) to have access to the business data already shared on the web. This helps them discover relevant contacts within companies they want to reach out to.
To offer customer support.
We provide customer support via email, to help you take full advantage of our service or fix any problem you encounter.
To fight fraud.
There are always bad actors on the web: We actively fight payment fraud and misuse of our services.
To market new services.
Regularly, we launch new services. We’ll let users know about those releases if they have asked us to keep them up to date.
You have the following rights in relation to the personal data that we hold about you:
- To access your personal data, and some related information as described in the section below “know if we have information concerning you and what that information is”;
- To require any inaccurate personal data to be rectified, completed including by means of providing a supplementary statement;
- To require us to delete the personal data in certain circumstances;
- To require us to restrict or block the processing of your personal data in certain circumstances (when processing is restricted, we can still store your personal data, but may not use it further);
- To obtain from us your personal data, in a structured, commonly used and machine-readable format in certain circumstances. Further, you may have the right to require us to transmit your personal data directly to another person where it is technically feasible to do so; and
- To object to our use of your personal data for direct marketing purposes at any time and you may have the right to object to our processing of some or all of your personal data (and require them to be deleted) in some other circumstances;
- Where we are processing your personal data based on your consent to such processing, to withdraw your consent at any time
Update, correct and delete your information.
If you're a direct user of our service or your business data was found online, you can contact us to update or delete your information.
Know if we have information concerning you and what that information is.
In particular, you have the right to obtain confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, access to the personal data and the following information:
- If you're in our database
- Exactly what data we hold
- The purposes of the processing
- How long the data will be kept
- Where exactly on the web that information has been found
- All other information as mentioned in article 15 of the GDPR
Disable the processing and permanently remove all of your data.
If you’re a user of our service, or your data was found online, contact us to have all your data permanently deleted immediately.
Services helping us manage your data.
To provide our services, we rely on other companies that can partially manage your data. We carefully select our providers to ensure the privacy and security of your data.
Duration of the processing.
For users of our service, we process your data as long as your account stays active and after 3 years of inactivity. Once your account is deleted or after 3 years of inactivity, we remove almost everything within a few days and all remaining artifacts within 3 months. If you’ve paid for Email Hunt, we might keep some information regarding your company for longer to comply with our legal obligations.
If your data was found online, we process it as long as it stays online. We make sure to regularly come back where we found it, if it isn't there anymore or if we believe that your personal data that we hold is inaccurate, we remove it from our databases and stop all processing.
Securing your data.
We take the security of the data we manage very seriously and always try to keep our methods up-to-date.
The servers we use to store and process personal data are exclusively in the European Union.